Job Seekers, Welcome to IFDHE Career Center
Search Browse Explore Map Your Job Alerts Your Saved Jobs
Search Filters
Use this area to filter your search results. Each filter option allows for multiple selections.
Regional President and CEO, Mid-Atlantic and Holy Cross Maryland
Korn Ferry
Silver Spring, Maryland
Vice President, Ambulatory Care
UCI Health
Orange, California
Vice President, Ambulatory Operations
AnMed Health System
Anderson, South Carolina
Experienced Director of Nursing
Osage Beach Center for Behavioral Health
Osage Beach, Missouri
NEW! NEW!
Director of Access and Provider Partnerships
Treasure Coast Hospice
Fort Pierce, Florida
Medical Director - Primary Care, located in Beautiful and Historic Portland, Maine!
Northern Light Health
Maine
Featured! Featured!
Director of Admissions
Hudson Valley Hospice
Poughkeepsie , New York
Practice Gastroenterology in Diverse, Professionally Challenging Environment in Maine
Northern Light Eastern Maine Medical Center
Bangor, Maine
Featured! Featured!
Medical Director - Hospital Medicine Opportunity in Beautiful Portland, Maine!
Northern Light Health
Portland, Maine
Featured! Featured!
Director, Division of Research Opportunity with Kaiser Permanente in Northern California
The Permanente Medical Group, Inc. (Kaiser Permanente Northern California)
East Bay Area, California
Featured! Featured!
Senior Vice President of Residential Treatment Needed in New York JOB-2944464
CompHealth
New York, New York
NEW! NEW!
Associate Program Director Physician Needed Near Fayetteville, North Carolina JOB-2944756
CompHealth
Clinton, North Carolina
NEW! NEW!
Administrative Resident - Executive Offices
CHRISTUS Health
San Antonio, Texas
NEW! NEW!
Registered Nurse RN Home Health Care Manager
AdventHealth
Shawnee Mission, Kansas
NEW! NEW!
PIH Health
Whittier, California
NEW! NEW!
RN Care Manager Hybrid
Optum
Marysville, Washington
NEW! NEW!
Manager Access Services
Baylor Scott & White Health
Dallas, Texas
NEW! NEW!
Care Manager RN
Baylor Scott & White Health
Temple, Texas
NEW! NEW!
Program Manager Tax Compensation and Payroll - Irving
CHRISTUS Health
Irving, Texas
NEW! NEW!
Assistant Nurse Manager RN Medical PCU
AdventHealth
Winter Park, Florida
NEW! NEW!
Clinical Director - ECC Emergency Care
CHRISTUS Health
San Antonio, Texas
NEW! NEW!
Financial Analyst I - Ambulatory Administration
CHRISTUS Health
Irving, Texas
NEW! NEW!
LVN, Licensed Vocational Nurse Program Manager - Quality Management
CHRISTUS Health
Shreveport, Louisiana
NEW! NEW!
Load More
Loading... Please wait.
ExpandShow Other Jobs
Job SavedSave Job
Assoc Executive Assistant
Vanderbilt Health
Application
Details
Posted: 14-Jun-24
Location: Nashville, Tennessee
Salary: Open
Internal Number: R-22099
Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
Adult Enterprise Admin
Job Summary:
JOB SUMMARY
Performs administrative and business support related duties of a complex nature in support of executive leadership with some guidance.
This position serves as a member of the Office of the President and Chief Operating Officer, Vanderbilt University Hospital (VUH). The person in this role will be expected to perform a broad range of high-level administrative responsibilities. Additionally, working together with the VUH administration support team, he/she will also help to provide support to the overall administrative and operational functions of the VUH administration offices.
He/she will represent the Office of the VUH President and Chief Operating Officer in a professional manner, interacting daily with Vanderbilt University Medical Center leadership, departmental customers and administrative professional peers.
The person in this role is expected to handle sensitive and confidential information with utmost discretion. This position involves a high degree of flexibility and initiative, requiring the ability to work proactively, both independently and as part of a team. This position requires the confidence and competence to make independent decisions on matters of significance free from immediate direction. The person in this role is joining a team whose foundation is based upon the VUMC Credo and Behaviors and will be expected to adopt and follow these values as he/she executes the responsibilities of this role.
.
KEY RESPONSIBILITIES
Provide high-level support to the Office of the VUH President and Chief Operating Officer, including, but not limited to:
Perform advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, outstanding interpersonal skills and independent judgment based upon experience.
Manage correspondence and communication (verbal, written, and e-mail) using independent judgment, and requiring a high degree of confidentiality, discretion, and professionalism
Provide high-level, proactive support for other key meetings, including scheduling, meeting package preparations, material and agenda content tracking, attending meetings and taking minutes and/or notes, tracking action items and decisions made, and generating all necessary follow-up correspondence to ensure work is completed as appropriate to support related meeting business and to prep for subsequent meetings
Provide complex calendar management, exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging calendars
Develop, execute and manage a plan for coordinating events, retreats and site visits as needed, including timeline development, action items, budget planning and reconciliation, logistics, agenda planning and catering
Responsible for defined parts of projects in support of enterprise-wide initiatives
Working together with the VUH administration support team to ensure the successful administrative function of the VUH administration offices overall
Provide assistance and back-up coverage for the VUH President and COO and CNO, as well as the VUH Surgical, Medical and Heart/Neuro Segment leadership teams.
Resolve routine and complex inquiries from inception to resolution, including those regarding highly confidential matters and urgent/emergent operations issues, in a timely and efficient manner, seeking advice and direction from supervisor as appropriate
Screens/triages telephone calls and visitors
Provide and coordinate information and materials for upcoming presentations and/or analysis
Assists with designing, editing, and reviewing presentation materials for content, grammatical, and/or presentation style correction, ensuring deadlines are met and all materials required are correct and assembled
Access, understand and appropriately utilizes VUMC proprietary database/software systems (My Workday, Concur, Kronos, etc.)
Reconcile P-Card charges, travel and other expense reports
Performs key administrative functions which may include serving as representative of the organizational area.
Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
Compiles data, analyzes information and summarizes findings in support of an area.
Prepares reports and other documentation as requested.
Other responsibilities and/or projects as assigned
TECHNICAL CAPABILITIES
* Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
* Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
* Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
* Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
* Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Knowledge, Skills and Experience - Desired:
Associate or Bachelor's degree or an equivalent combination of education and/or experience with at least one year of administrative office experience supporting mid- to high-level leadership
A high degree of professional interpersonal skills with the ability to interact well with others.
Exceptional customer service skills demonstrated by a consistent professional demeanor.
Exemplary attention to detail with strong proofreading and grammar skills
Experience working within VUMC
Demonstrated ability to work independently, showing sound judgment based upon experience, as well as the capability to work as part of a diverse team in a professional and collaborative manner.
Ability to analyze, compare, and evaluate various courses of action and make independent decisions, seeking advice and direction from supervisors as appropriate
High-level, proactive support for key meetings
Experience with project coordination and support
Must be able to analyze, manage and appropriately prioritize scheduling for extremely busy, high-level calendars
Ability to assess competing priorities, manage workflow and meet operational deadlines.
The skill to handle confidential materials and situations with professionalism, sensitivity and discretion.
Excellent written skills
Demonstrated strong Microsoft Office (Outlook, Word, PowerPoint, Excel, Visio) skills
Knowledge, familiarity and utilization of a broad range of VUMC proprietary applications such as My Workday, Concur, Kronos, etc.
Must be flexible, resourceful, and work well under pressure
Experience working within a teamwork environment and culture.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance. Problem Solving/ Complexity of work: Uses existing procedures, research and analysis to solve standard job related problems that may require some judgement. Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements. Team Interaction: Individually contributes to project/ work teams.
Core Capabilities :
Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively :- Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.- Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.
Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work Experience
Experience Level:
1 year
Education:
Bachelor's
Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled
Create a Job Alert for Similar Jobs
About Vanderbilt Health
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.
Show more
Show less
More Jobs from This Employer
https://careers.ifdhe.aha.org/jobs/20206175/assoc-executive-assistant
Loading. Please wait.